Thank you for exploring career opportunities with the Office of the Vice Chancellor for Research.

We are currently recruiting for an Executive Assistant to the Vice Chancellor for Research. Job posting below.

 

Executive Assistant 4 (7385U)
Vice Chancellor for Research Immediate Office
University of California, Berkeley
Job ID # 21186

About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

UC Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html
 
Departmental Overview
The Office of the Vice Chancellor for Research has overall managerial responsibility for Berkeley's research enterprise. It seeks to maintain a research environment that fosters creativity, collaboration and community. Its specific goals are to provide effective support for campus-wide research efforts; to advocate for research needs and resources; and to maximize the benefits of Berkeley's research to the scholarly community, and to the quality of life in the local community, the state, and the nation.
 
Position Overview
The Office of the Vice Chancellor for Research is currently seeing a Sr. Executive Assistant, who  will have primary responsibility for managing all aspects of the Vice Chancellor’s schedule--including but not limited to calendaring large and complex meetings with internal and external stakeholders, tracking meeting requests and commitments, communicating efficiently with meeting participants and support staff, and coordinating meeting logistics and facilitating travel arrangements. The Sr. Executive Assistant also provides day to day oversight of administrative functions including communications among the Vice Chancellor’s management  team and direct reports, performs special projects independently, and/or as a member of a team,  that are sensitive or complex and highly confidential in nature. This position may also provide executive level assistance to the Vice Chancellor for Research Chief of Staff, as needed.  This is a full-time Career appointment with benefits.
 
Responsibilities

Manage all aspects of the Vice Chancellor’s busy, complex schedule--including but not limited to calendaring large and complex meetings with internal and external stakeholders, tracking meeting requests and commitments, communicating efficiently with meeting participants and support staff, and coordinating meeting logistics and facilitating travel arrangements.

This position will also perform similar duties in support of the Vice Chancellor’s  other university-related activities as a member of the UC Berkeley faculty and for service broadly to the national and international research community.   Coordinate complex or large scale campus visits for high level constituents such as donors and foundations (Moore Foundation, NSF, etc.) and International Delegations and VIPs including presidents and dignitaries.  In collaboration with campus shared services (CSS), this may require the coordination of visa arrangements for international visitors.

Exercising significant professional judgment and independent initiative continually monitor and triage Vice Chancellor’s incoming correspondence to determine significance and plan for distribution to senior staff in the VCR office. Systematically track and assist with follow up to ensure timely and effective response to incoming invitations, meeting requests, and other correspondence. Research, compile and summarizes complex and/or highly sensitive issues, policies and topics in order to prepare background information, talking points and briefing materials for the Vice Chancellor and Chief of Staff.

As the first point of contact for the VCR, respond to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executive, including those highly sensitive in nature. This involves establishing and maintaining strong working relationships with high-level constituents, both internal and external to the University and requires a high level of discretion and diplomacy.

Organize and staff committees appointed by the Vice Chancellor on a broad range of issues that have significant to critical impact on the campus research endeavor. These committees may include, but are not limited to, Field Station and ORU Advisory Committees, ad hoc External Review committees, the Research Administration Advisory Committee and Director search committees for research units such as Center for Information Technology Research in the Interest of Society (CITRIS), Simons Institute and the Berkeley Energy and Climate Institute (BECI).  Other duties and special projects as assigned by the Vice Chancellor for Research and Chief of Staff.

Required Qualifications

  • Advanced knowledge of campus processes, protocols and procedures preferred.
  • Advanced knowledge of common campus-specific computer applications.
  • Advanced analytical/problem-solving skills. 
  • Advanced political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies. 
  • Advanced skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing. 
  • Small to mid-level project management skills.
  • Advanced advising and counseling skills.
  • Ability to multi-task with demanding timeframes.
  • Ability to use a high level of discretion and maintain all confidentiality. 
  • Advanced service orientation and attention to detail. 
  • Excellent skills in collaboration, problem-solving, advising and counseling skills.
  • Advanced skills in problem identification.
  • Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits
Salary will be commensurate with experience. For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply
Please go to jobs.berkeley.edu, keywords search for job "21186" and submit your resume and cover letter as a single document. The first review date for this job is March 1, 2016. This job will remain open until filled.

Criminal Background Check
This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.
 
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
 
For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct